The single document that says: I did my job.
When something goes wrong on a load — a crash, a cargo claim, a subpoena — the question is always the same: what did you do to vet this carrier? This PDF answers it.
Captured the moment you booked the load — not a screenshot you took last quarter. Authority, safety rating, OOS rates, crashes, inspections.
One-click bridged call from inside the vetting. Two-party consent disclosure plays automatically, the audio is stored, and the transcript embeds in the PDF with the dispatcher's name and title. Auto-ticks any checklist items the conversation covered.
Internal SMS-style scoring from raw violations, with the per-violation contribution table. FMCSA stopped publishing public measures — we approximate them transparently.
Every diligence item, its category, severity, completion status, and the note you wrote.
COI, W-9, carrier packet, contracts — every file you attached, named and tied to its checklist item.
What the AI flagged, what it suggested you ask, and how it graded your notes. Shows you didn't just rubber-stamp.
Who signed off, when, and from which workspace. Immutable. Regenerable on demand.
An 8-page diligence record — for one load.
Real layout. Real sections. Fictional carrier. Scroll through what your broker (and your defense attorney) actually gets.
As captured 2026-05-12 14:33:07Z
| Field name 1 | value-0-xxxxx |
| Field name 2 | value-1-xxxxx |
| Field name 3 | value-2-xxxxx |
| Field name 4 | value-3-xxxxx |
| Field name 5 | value-4-xxxxx |
| Field name 6 | value-5-xxxxx |
| Field name 7 | value-6-xxxxx |
| Field name 8 | value-7-xxxxx |
| Field name 9 | value-8-xxxxx |
| Field name 10 | value-9-xxxxx |
| Field name 11 | value-10-xxxxx |
| Field name 12 | value-11-xxxxx |
| Field name 13 | value-12-xxxxx |
| Field name 14 | value-13-xxxxx |
What the AI made Sarah ask — and how it graded her notes
The coach reviewed each flag, suggested follow-up questions, and scored the resulting notes on specificity. This proves the broker did not rubber-stamp the carrier.
Per-violation contribution table
| Date | Code | Description | Severity | Weight |
|---|---|---|---|---|
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
| 2026-0x-xx | 3xx.xx | Violation description goes here | x | x.xx |
Sworn statement — executed under ESIGN / UETA, penalty of perjury
The carrier — not the broker — signed for each defect. The broker relied on this sworn statement when approving the load.
Every action, timestamped and hashed
Cannot be edited or backdated. Regenerable on demand from source data. Each row links back to the underlying event.
The cover, AI-coached interrogation, carrier attestation, and audit trail above are real previews. Sign up free — no card — to generate a full record on a real DOT number.
Retained for 8 years. Yours to take anywhere.
Cargo claims, personal-injury suits, and FMCSA audits don't show up the week after a load — they show up years later, usually right around the statute of limitations. Every Proof-of-Diligence PDF stays in our system for 8 years from the date of generation, immutable and regenerable on demand. No "we only keep 90 days." No "you should have downloaded it."
Sign in years later, search by DOT, load number, or date, and pull the exact PDF — with the audit trail intact. Defense counsel can be granted scoped read-only access in one click.
Download the PDF, push it into your TMS (McLeod, Aljex, Tai, Turvo, AscendTMS), email it to insurance, or attach it to the load record. SHA-256 hash on the cover means a re-downloaded copy can be verified against ours at any time.
8 years exceeds the longest applicable broker liability window we are aware of across U.S. jurisdictions (typically 2–6 years for negligent-hiring and cargo claims). If your insurer requires longer retention, contact us.
Carrier-signed remediation attestations, AI-coached note grading, frozen FMCSA snapshots, and reconstructed BASIC measures all live behind every record. See what "above and beyond" actually means.
The PDF is the artifact. Everything else in BrokerShield exists to make sure that artifact is generated correctly, every load, without the broker having to think about it.